Let's be straight: Miro and Mural are genuinely excellent at what they do. Miro's infinite canvas and massive template library make it the go-to for design sprints, system diagrams, and visual brainstorming. Mural's facilitation features — timers, voting, guided sessions — give workshop leads real control over a room. If you're running a live retrospective with thirty people on a video call, either tool will serve you better than anything else on this list.
But here's the problem: most teams don't run live workshops every day. Most of the time, sticky notes aren't about infinite canvases — they're about capturing a task, attaching a file, setting a reminder, and making sure nothing falls through the cracks. Miro and Mural were built for visual collaboration sessions. TaskLoco was built for the work that happens after the session ends. That's a meaningful difference, and it shapes everything from how you share notes to whether you ever actually act on them.
Where Miro and Mural Genuinely Win
Miro's canvas is legitimately impressive. You can place sticky notes, diagrams, wireframes, images, and embedded documents on a single infinite board and zoom out to see everything at once. The template library is deep — design thinking frameworks, Kanban boards, mind maps, agile ceremonies. If your team does visual work and you need a shared spatial environment, Miro is hard to beat.
Mural carved out its niche specifically in facilitated sessions. The timer, the anonymous voting, the ice-breaker activities — these aren't afterthoughts, they're the product. A skilled facilitator running a MURAL session can genuinely guide a group of twenty people through a structured exercise in a way that feels intentional rather than chaotic.
Both tools also have sticky notes that are visually satisfying. You can color-code them, cluster them, drag them into groups, and resize them. For brainstorming on a canvas, the experience is polished.
But polished canvas stickies don't remind you about the deadline you captured on Tuesday. They don't attach the brief someone shared in Slack. They don't show up in a calendar. They sit on a board, waiting for you to come back and look at them.
Where Sticky Notes Actually Need to Work Harder
The core limitation of both Miro and Mural is that sticky notes are visual objects, not actionable records. You can write a task on a Miro sticky, color it red, and move it to a 'To Do' column — but it will not push a notification to your phone when the deadline arrives. It will not let you attach the contract PDF directly to the note. It does not have a calendar view that shows all your upcoming commitments in one place.
TaskLoco treats a sticky note as the start of a workflow, not the end of a brainstorm. Every Premium note can carry file attachments — up to 10GB of storage per person — so the brief, the mockup, and the client email all live with the task. Reminders are delivered as push notifications directly to your phone and computer, deep-linking back to the exact note so you're not hunting for context. A calendar view surfaces everything with a date so nothing hides on a crowded board.
Team sharing in TaskLoco works the way email does — you share a note and the recipient can clone it and make it their own. There are no permission levels to configure, no access tiers to manage. It's fast and it works.
The Chrome extension is worth calling out too. One click captures any webpage — an article, a client's site, a job listing, a competitor's product page — directly into a TaskLoco note. Miro and Mural have no equivalent. Their clipper story starts and ends at the canvas.
Which Tool Actually Fits Your Day
The honest answer is that Miro and Mural solve a specific problem extremely well: getting a group of people to think together visually in a structured session. If that's your primary workflow, you should use one of them for that job.
But most sticky note usage isn't a workshop. It's a person capturing a thought, an action item, a reference, or a deadline — and needing that thing to show up again at the right moment, with the right context attached. That's where Miro and Mural fall short and where TaskLoco is specifically designed to win.
TaskLoco doesn't try to replace your whiteboard tool for design sprints. It replaces the endless list of sticky notes that never get acted on — the tasks that live on a Miro board until someone manually checks the board again, the reminders you meant to set but didn't, the files that ended up in a Slack thread instead of attached to the task.
The Chrome extension makes TaskLoco particularly powerful for anyone doing research, competitive analysis, client work, or content creation. Capture any page in one click, attach supporting files, set a reminder, and share the note with a colleague. That workflow doesn't exist in either whiteboard tool.
The Honest Comparison
| Feature | TaskLoco | Miro / Mural |
|---|---|---|
| Core purpose | Actionable sticky notes — tasks, reminders, files, calendar | Visual collaboration canvas for workshops and brainstorming |
| Free tier | Two free tiers: Lite (20 notes, no sign-in, native app) and Lite Plus+ (30 notes, synced, web + Chrome extension) FREE | Both offer free plans with board/collaborator limits that restrict real team use |
| Infinite canvas / visual boards | Wall view for organizing notes — no infinite canvas | Miro and Mural both offer true infinite canvas — a genuine strength |
| Workshop facilitation tools | Not a workshop facilitation tool | Mural especially excels — timers, voting, guided facilitation built in |
| Reminders with push notifications | Built into Premium — push notifications to phone and computer, deep-link back to the note | Neither Miro nor Mural offers reminder push notifications on sticky notes |
| File attachments | 10GB included with Premium — attach files directly to any note | Miro supports file attachments on boards but not per sticky note; Mural is limited |
| Calendar view | Full calendar view included with Premium — all dated notes in one view | Neither tool offers a calendar view for sticky note deadlines |
| Team sharing | Yes — included with Premium. Each team member requires a separate subscription — currently $9.99/month per person, but TaskLoco is offering a Charter Member special: 50% off for life, currently $4.99/month per person for the first 500 subscribers with code CHARTER50. | Board-level sharing with permission tiers — more complex to manage |
| Chrome extension (webpage capture) | One-click capture of any webpage directly into a note — free with Lite Plus+ and Premium FREE | No equivalent one-click webpage capture extension |
| Cross-device sync | Lite Plus+ and Premium sync across all devices via web app FREE | Both sync across devices on paid plans |
| Native mobile app | TaskLoco Lite is a native iPhone and Android app — anonymous, no sign-in, 20 notes on device. Premium and Lite Plus+ run via mobile browser. | Both Miro and Mural have full-featured native mobile apps |
| Anonymous / no-account use | TaskLoco Lite requires zero sign-in — completely anonymous, data stays on device FREE | Both require account creation to use |
| Optional email reminder | Available as optional additional channel on Premium | Not available as a per-note reminder mechanism |
| Optional SMS reminder | Not available | |
| Template library | No pre-built workshop or design-thinking templates | Miro has an extensive template library — a genuine advantage for structured sessions |
| Extra storage add-ons | Add-on storage tiers: 10GB / 50GB / 200GB / 1TB, stackable to 100x | Storage options vary by plan — not structured as flexible add-ons |
| 7-day free trial (Premium) | Full 7-day free trial — no charge until day 8, cancel anytime | Trial terms vary — check each product's current offer |
Who Should Use Each
Use the TaskLoco if…
- You use sticky notes to capture real tasks that need reminders, deadlines, and file attachments — not just brainstorming fodder
- You want push notification reminders that deep-link back to the exact note, on your phone and computer
- You clip webpages, articles, and references regularly and need them attached to notes rather than lost in a browser tab
- Your team shares notes and action items daily — not just during scheduled workshop sessions
- You want unlimited notes, a calendar view, and 10GB of file storage per person at a straightforward price
- You want a truly free option — either anonymous on your device with no sign-in, or synced across devices with a Google account
Use Miro / Mural if…
- You run live facilitated workshops regularly — design sprints, retrospectives, ideation sessions — and need a full canvas with timers and voting
- Your team works in visual system diagrams, wireframes, or spatial mind maps where an infinite canvas is the actual requirement
- You need a deep library of structured workshop templates built for specific methodologies like Design Thinking or Agile ceremonies
- Your organization requires a full-featured native mobile app experience rather than a mobile browser workflow
TaskLoco Premium is regularly $9.99/month per person. Right now, charter members can lock in 50% off the regular price — forever. That means $4.99/month per person today. And if our price ever goes up, you still pay half. Always.
Code CHARTER50 auto-applies at checkout. First 500 spots only — once they're gone, this offer is gone permanently. Act fast while spots last.
Every Premium subscription includes unlimited notes, 10GB file storage, reminders, calendar, and team sharing. Each team member requires a separate subscription. 7-day free trial — no charge until day 8. Cancel anytime.
Free Options: TaskLoco vs Miro / Mural
TaskLoco Lite
- Native iPhone & Android app
- Completely anonymous — no sign-in
- Data stays on your device
- Up to 20 notes
- Free forever
TaskLoco Lite Plus+
- Web app + Chrome extension
- Sign in with Google
- Wall syncs across all devices
- Up to 30 notes
- Free forever
Lock In 50% Off — Forever
7-day free trial. No charge until day 8. CHARTER50 auto-applies at checkout.
🔒 Lock In My Charter SpotSee TaskLoco in Action
Frequently Asked Questions
Is Miro or Mural better for sticky notes?
For live workshops and visual brainstorming on a canvas, Miro has the edge — its template library and infinite canvas are more polished for that specific use case. Mural leads on facilitation features like timers, voting, and guided sessions. But neither tool is built for sticky notes as ongoing tasks. They have no reminder push notifications, no per-note file attachments, and no calendar view. If you want sticky notes that actually do something after the brainstorm ends, TaskLoco is the more practical choice.
Can Miro or Mural send reminders from sticky notes?
No. Neither Miro nor Mural sends reminder push notifications tied to individual sticky notes. TaskLoco Premium reminders are delivered as push notifications to your phone and computer, with a deep link that takes you directly back to the note. Optional email and SMS notifications are also available. This is a fundamental difference — Miro and Mural are visual tools, not task management tools.
Does TaskLoco have an infinite canvas like Miro?
TaskLoco has a wall view for organizing and grouping notes spatially, but it is not an infinite canvas in the way Miro or Mural are. If your primary need is a shared visual space for design sprints and system diagrams, Miro is genuinely better at that. TaskLoco is built for the work that happens after the brainstorm — capturing, actioning, attaching files, setting reminders, and sharing tasks with your team.
What is TaskLoco Lite and is it actually free?
TaskLoco Lite is a native iPhone and Android app — completely free, completely anonymous. No sign-in, no account, no data ever synced to any server. It stores up to 20 notes in a JSON file on your device. It has no reminders, no file attachments, no team sharing, and no sync — it is a standalone personal capture tool and nothing more. TaskLoco Lite Plus+ is also free: it's the web app and Chrome extension, requires a Google sign-in, syncs up to 30 notes across all your devices, and adds one-click webpage capture. Neither free tier includes reminders, attachments, or team sharing — those are Premium features.
How does TaskLoco's Chrome extension work compared to Miro and Mural?
TaskLoco's Chrome extension captures any webpage in one click — the URL, title, and content drop directly into a new note. You can then add context, attach files, set a reminder, and share it with a teammate, all from that one note. Miro and Mural have no equivalent webpage capture tool. Their Chrome extensions, where they exist, are focused on opening boards or capturing screenshots — not one-click note creation from any page you're browsing.
How does TaskLoco team sharing work?
TaskLoco team sharing works like email. You share a note and the recipient receives it, can clone it, and make it entirely their own. There are no permission levels to set up, no access tiers, no admin panels to navigate. Each team member needs their own Premium subscription — there is no single license that covers a whole group. But the sharing itself is fast and frictionless, which is the point.
What does TaskLoco Premium cost?
$9.99/month per person (currently $4.99/month per person for first 500 charter members with code CHARTER50)
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