Todoist dominates the Mac productivity scene with its clean design and powerful project management features. But for many Mac users, all those organizational layers — projects, sections, labels, filters — create more friction than flow.
TaskLoco takes the opposite approach: everything lives as sticky notes on a digital wall. Tasks, reminders, files, calendar events — all in one visual workspace that makes sense the moment you see it. No hierarchies to navigate, no complex setups to master.
What to Look for in Mac Task Management Apps
Mac users expect their productivity apps to feel native and intuitive. The best task managers share three core qualities: visual clarity that reduces cognitive load, seamless integration with your existing workflow, and just enough structure without overwhelming complexity.
Visual clarity means you can scan your tasks at a glance without drilling down through multiple levels. Integration means the app works where you already spend time — whether that's your browser, desktop, or phone. And the right amount of structure gives you organization without forcing you into rigid frameworks that don't match how you actually work.
The Sticky Note Advantage Over Traditional Task Lists
Traditional task managers like Todoist organize everything into projects and lists. That works great for complex team workflows, but for personal productivity, it often creates unnecessary steps. You have to decide which project a task belongs to, navigate to the right section, then add it to the right place.
TaskLoco treats everything as a sticky note on a digital wall. Need to jot down a quick task? Click anywhere and type. Need to set a reminder? Click the reminder icon. Need to attach a file? Drag it right onto the note. No project selection, no category decisions — just capture and organize visually.
This approach mirrors how many Mac users actually think: spatially rather than hierarchically. You can group related notes together, spread them out for focus, or cluster them by priority — all with simple drag and drop.
Reminders That Actually Work
Todoist's reminder system requires you to set up notifications through your system preferences and relies heavily on email notifications. TaskLoco takes a more direct approach: reminders arrive as push notifications on your Mac and iPhone, with the crucial ability to deep-link directly back to the original note.
That deep-linking is the game-changer. When your reminder fires, you're not just seeing "Review quarterly goals" — you're one click away from the actual note with all the context, attachments, and details you need. No searching, no wondering which project it was in, no context switching.
Email and SMS reminders are available as optional extras, but the core experience centers on instant push notifications that connect you directly to your work.
Files and Context in One Place
One of Todoist's limitations is file handling — you can attach files to comments, but they don't feel integrated into your tasks. TaskLoco lets you drag any file directly onto a note, where it becomes part of the task context. Screenshots, PDFs, documents, photos — everything lives together.
Each Premium subscription includes 10GB of secure file storage, with the option to add more storage as needed. Files sync across all your devices and are accessible even when you're viewing notes on your phone. This means your meeting notes can include the presentation slides, your project task can hold the relevant documents, and your grocery list can include a photo of the item you're looking for.
The Chrome extension amplifies this by letting you capture any webpage with one click. Research for a project, articles to read, reference materials — they all become notes on your wall with the original content preserved.
How TaskLoco Compares
| Feature | TaskLoco | Todoist |
|---|---|---|
| Free tier | Two free tiers — Lite (20 notes, no sign-in) and Lite Plus+ (30 notes, synced) FREE | Limited free tier with 5 active projects |
| Interface approach | Visual sticky note wall — see everything at once | Traditional project lists and hierarchies |
| Task creation speed | Click anywhere and type — no project selection needed | Must choose project and section before creating tasks |
| File attachments | Drag files directly onto notes — 10GB included | File comments only, limited attachment options |
| Reminder deep-linking | Push notifications link directly back to original note | Standard notifications without direct note access |
| Chrome extension | One-click webpage capture to notes FREE | Quick task addition only |
| Native Mac app | Web app optimized for all browsers | Full native macOS application |
| Project templates | Simple note duplication and sharing | Advanced project templates with automation |
| Natural language input | Standard date/time pickers for reminders | Full natural language task parsing |
| Team collaboration | Share notes via secure links — recipients can clone and customize | Full project sharing with permissions and assignments |
| Third-party integrations | Focus on core functionality | Extensive integration library |
| Calendar view | Built-in calendar with all notes and reminders | Basic calendar view for tasks only |
| Search functionality | Full-text search across notes and attachments | Advanced search with filters and operators |
| Mobile experience | Lite app for quick notes, web app for full features | Full-featured native mobile apps |
| Learning curve | Instant — familiar sticky note metaphor | Moderate — requires understanding projects and organization |
| Storage space | 10GB file storage included, expandable | Text-based tasks only, limited file support |
| Productivity gamification | Focus on getting work done | Karma points and productivity tracking |
| Enterprise features | Individual and team subscriptions | Advanced admin controls and SSO |
| Pricing transparency | $9.99/month per person (currently $4.99/month per person for first 500 charter members with code CHARTER50) | Multiple tiers with feature restrictions |
Who Should Use Each
Use TaskLoco if…
- You want to see all your tasks and notes at once without drilling through project hierarchies
- You need files and context to live directly with your tasks
- You prefer visual organization over complex categorization systems
- You want reminders that link directly back to the original note with full context
- You're looking for something that works immediately without setup or configuration
Use Todoist if…
- You need advanced project management with dependencies and timelines
- You prefer a native Mac application over web-based tools
- You need extensive third-party integrations with other business tools
- You're managing large team projects with detailed permission controls
TaskLoco Premium is regularly $9.99/month per person. Right now, charter members can lock in 50% off the regular price — forever. That means $4.99/month per person today. And if our price ever goes up, you still pay half. Always.
Code CHARTER50 auto-applies at checkout. First 500 spots only — once they're gone, this offer is gone permanently. Act fast while spots last.
Every Premium subscription includes unlimited notes, 10GB file storage, reminders, calendar, and team sharing. Each team member requires a separate subscription. 7-day free trial — no charge until day 8. Cancel anytime.
Free Options: TaskLoco
TaskLoco Lite
- Native iPhone & Android app
- Completely anonymous — no sign-in
- Data stays on your device
- Up to 20 notes
- Free forever
TaskLoco Lite Plus+
- Web app + Chrome extension
- Sign in with Google
- Wall syncs across all devices
- Up to 30 notes
- Free forever
Lock In 50% Off — Forever
7-day free trial. No charge until day 8. CHARTER50 auto-applies at checkout.
🔒 Lock In My Charter SpotSee TaskLoco in Action
Frequently Asked Questions
Does TaskLoco work well on Mac compared to native apps like Todoist?
TaskLoco runs as a web app that's optimized for all browsers, including Safari. While it's not technically native, the experience feels fast and responsive on Mac. The visual sticky note interface actually works better in a browser window that you can resize and position however you want. $9.99/month per person (currently $4.99/month per person for first 500 charter members with code CHARTER50)
Can I import my existing Todoist projects into TaskLoco?
TaskLoco doesn't have a direct import feature, but the transition is usually straightforward since everything becomes a note. You can manually recreate your most important projects as grouped notes on your wall, often ending up with a cleaner, more visual organization than before.
How do TaskLoco reminders compare to Todoist's notification system?
TaskLoco reminders arrive as push notifications and deep-link directly back to the original note with all context intact. This means when a reminder fires, you're one click away from everything you need to act on it, rather than just seeing a task title.
What happens to file attachments when switching from Todoist?
TaskLoco actually handles files better than Todoist. You can drag any file directly onto a note where it becomes part of the task context. Each Premium subscription includes 10GB of secure storage, and files sync across all devices.
Is TaskLoco suitable for complex project management like Todoist?
TaskLoco excels at personal productivity and simple team collaboration, but it's not designed for complex project management with dependencies, timelines, or detailed permission controls. If you need Gantt charts or enterprise project features, Todoist is the better choice.
Can I use TaskLoco without signing up like some productivity apps?
It stores up to 20 notes directly on your device. For syncing across devices and more features, TaskLoco Lite Plus+ requires a free Google sign-in and supports up to 30 notes.
How much does TaskLoco cost compared to other Mac productivity apps?
$9.99/month per person (currently $4.99/month per person for first 500 charter members with code CHARTER50)
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TaskLoco is available on iPhone, Android, Chrome, and every web browser.