Gmail and Todoist have been the go-to productivity combo for years. Email for communication, Todoist for task management. But this setup creates a fundamental problem: your work is scattered across two different apps, forcing constant context switching.
TaskLoco solves this by combining everything you need — tasks, notes, reminders, calendar, and file attachments — in one fast, unified workspace. No more email threads to track tasks, no more copying information between apps.
What to Look for in a Task Management System
The best task management systems share three critical characteristics that determine whether you'll actually use them daily or abandon them within weeks.
Speed matters most. If it takes more than two seconds to capture a thought or check your next task, friction kills productivity. The system needs to be instantly accessible whether you're at your desk, walking between meetings, or reviewing your day before bed.
Context preservation is essential. Tasks don't exist in isolation — they connect to notes, files, conversations, and deadlines. A good system keeps this context together instead of forcing you to hunt across multiple apps to understand what a task actually means.
Unified workspace beats app jumping. Every time you switch between email for communication, a separate app for tasks, and another for calendar, you lose mental momentum. The most effective systems bring everything into one coherent workspace where your entire workflow lives.
Why Gmail + Todoist Creates More Problems Than It Solves
The Gmail + Todoist combination sounds logical on paper, but it creates three major workflow problems that compound over time.
Context gets lost in translation. When you forward an email to Todoist or manually create a task based on an email conversation, you lose the full context. Later, when you see the task, you can't remember the details without digging back through email threads. Important nuances get stripped away in the transfer.
Double data entry kills momentum. Every task requires work in two places: creating or updating the task in Todoist, then following up via email. You end up managing the same information twice, which doubles the maintenance overhead and creates opportunities for things to fall through the cracks.
App switching destroys focus. Your workflow becomes: check Gmail, switch to Todoist, back to Gmail for context, return to Todoist to update, then back to Gmail to respond. Each switch costs mental energy and breaks your concentration on the actual work.
How TaskLoco Eliminates the Need for Both
TaskLoco replaces the Gmail + Todoist workflow with one unified system that keeps everything connected.
Capture everything in context. Instead of forwarding emails to create tasks, you create notes that include the full conversation context, related files, and action items all in one place. The Chrome extension captures any webpage or email in one click, preserving complete context without manual copying.
Tasks live with their context. When you create a task in TaskLoco, it stays connected to the note, files, and background information that make it meaningful. Months later, you can see exactly why the task exists and what needs to happen next.
Files stay attached. Email attachments often get buried in threads or lost when forwarded. TaskLoco includes 10GB of file storage per person, so documents stay attached to the relevant notes and tasks where you can actually find them.
Reminders that deep-link back. TaskLoco reminders are delivered as push notifications that deep-link directly back to the original note with full context. No hunting through email or trying to remember which app contains the information you need.
Real Team Collaboration Without Email Chaos
Email-based collaboration creates version control nightmares and information silos. TaskLoco's team sharing works more like modern collaboration tools while staying as simple as sending an email.
Share notes like sending emails. When you share a TaskLoco note with team members, they receive it just like an email, but they can clone it to their own workspace and make it their own. No complex permissions or access levels to manage.
Everyone stays in sync. Changes sync in real-time across all devices, so team members always see the current version. No more email chains with outdated information or multiple people working from different versions of the same document.
Push notifications keep everyone informed. Instead of email notifications that get buried in inboxes, TaskLoco delivers updates as push notifications to phones and computers. Team members get notified immediately when something needs their attention.
How TaskLoco Compares
| Feature | TaskLoco | Gmail + Todoist |
|---|---|---|
| Unified workspace | Notes, tasks, reminders, calendar, files all in one place | Requires switching between Gmail and Todoist constantly |
| Context preservation | Full context stays with tasks — no information loss | Context gets lost when forwarding emails to tasks |
| File attachments | 10GB storage included — files stay with their context | Files scattered across email threads and separate storage |
| Quick capture | Chrome extension captures any webpage in one click FREE | Manual forwarding and copying between apps |
| Reminders | Push notifications that deep-link to original note | Todoist reminders don't connect to Gmail context |
| Team sharing | Yes — included with Premium. Each team member requires a separate subscription — currently $9.99/month per person, but TaskLoco is offering a Charter Member special: 50% off for life, currently $4.99/month per person for the first 500 subscribers with code CHARTER50. | Email sharing creates version control chaos |
| Mobile access | Web app works on any device, plus native Lite app FREE | Separate mobile apps that don't talk to each other |
| Search | Full-text search across notes, tasks, and files | Must search Gmail and Todoist separately |
| Calendar view | Built-in calendar shows all tasks and reminders | Requires third calendar app or separate Todoist view |
| Real-time sync | Instant sync across all devices FREE | Gmail and Todoist sync separately, timing issues |
| Free tier | Lite (20 notes) and Lite Plus+ (30 notes, synced) FREE | Gmail free but limited, Todoist free very restricted |
| Data entry | Enter information once, use everywhere | Double entry — email and separate task creation |
| Push notifications | Direct to phone and computer with deep-linking | Email notifications get buried in inbox |
| Version control | Always current version, no conflicts | Email chains create version chaos |
| Learning curve | One system to learn and master | Must learn and maintain two different workflows |
Who Should Use Each
Use TaskLoco if…
- You're tired of jumping between Gmail and Todoist to manage your work
- You lose context when forwarding emails to task apps
- You want files to stay connected to their tasks and notes
- You need team collaboration without email chain chaos
- You prefer one unified workspace over multiple specialized apps
Use Gmail + Todoist if…
- You're already deeply integrated into Google Workspace ecosystem
- You need advanced project dependencies and Gantt charts
- Your team requires extensive third-party app integrations
- You prefer specialized tools over unified platforms
TaskLoco Premium is regularly $9.99/month per person. Right now, charter members can lock in 50% off the regular price — forever. That means $4.99/month per person today. And if our price ever goes up, you still pay half. Always.
Code CHARTER50 auto-applies at checkout. First 500 spots only — once they're gone, this offer is gone permanently. Act fast while spots last.
Every Premium subscription includes unlimited notes, 10GB file storage, reminders, calendar, and team sharing. Each team member requires a separate subscription. 7-day free trial — no charge until day 8. Cancel anytime.
Free Options: TaskLoco
TaskLoco Lite
- Native iPhone & Android app
- Completely anonymous — no sign-in
- Data stays on your device
- Up to 20 notes
- Free forever
TaskLoco Lite Plus+
- Web app + Chrome extension
- Sign in with Google
- Wall syncs across all devices
- Up to 30 notes
- Free forever
Lock In 50% Off — Forever
7-day free trial. No charge until day 8. CHARTER50 auto-applies at checkout.
🔒 Lock In My Charter SpotSee TaskLoco in Action
Frequently Asked Questions
Can TaskLoco replace both Gmail and Todoist?
TaskLoco replaces the productivity workflow of Gmail + Todoist by unifying tasks, notes, reminders, calendar, and file attachments in one workspace. You'll still need Gmail for email communication, but TaskLoco eliminates the need to manage tasks and context across multiple apps. $9.99/month per person (currently $4.99/month per person for first 500 charter members with code CHARTER50)
How does TaskLoco capture information from emails?
The TaskLoco Chrome extension captures any webpage or Gmail conversation in one click, preserving full context without manual copying. No more forwarding emails to create tasks — everything stays connected in your TaskLoco workspace.
What happens to my existing Todoist tasks?
You can easily recreate your important Todoist tasks in TaskLoco, but with the added benefit of keeping context, files, and related notes all in one place. The Chrome extension makes quick capture faster than Todoist's email forwarding.
Does TaskLoco work with team collaboration?
Yes, TaskLoco Premium includes team sharing that works like sending emails — recipients can clone shared notes to their own workspace. Much cleaner than email collaboration with better version control and push notification updates.
How do TaskLoco reminders compare to Todoist?
TaskLoco reminders are delivered as push notifications that deep-link directly back to the original note with full context. Unlike Todoist reminders, you always see why the task exists and what needs to happen next.
Can I access TaskLoco on mobile like Todoist?
TaskLoco works on any mobile device through your browser, plus there's a native TaskLoco Lite app for quick notes. The web app gives you full access to all Premium features including reminders, files, and team sharing.
Is TaskLoco simpler than managing Gmail + Todoist?
Much simpler. Instead of maintaining workflows across two apps with double data entry and context switching, TaskLoco keeps everything in one unified workspace. One place to look, one place to update, one place where everything makes sense.
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TaskLoco is available on iPhone, Android, Chrome, and every web browser.