Smartsheet turns project management into a spreadsheet. TaskLoco turns tasks into digital sticky notes. These apps solve completely different problems, even though both handle tasks and teams.
Smartsheet excels at complex project tracking with dependencies, timelines, and enterprise features. TaskLoco excels at simple task capture with zero learning curve — just write notes like you would on paper. One costs $7-$25+ per user monthly. The other costs $9.99/month per person.
TaskLoco Premium is regularly $9.99/month per person. Right now, charter members can lock in 50% off the regular price — forever. That means $4.99/month per person today. And if our price ever goes up, you still pay half. Always.
Code CHARTER50 auto-applies at checkout. First 500 spots only — once they're gone, this offer is gone permanently. Act fast while spots last.
Every Premium subscription includes unlimited notes, 10GB file storage, reminders, calendar, and team sharing. Each team member requires a separate subscription. 7-day free trial — no charge until day 8. Cancel anytime.
Free Options: TaskLoco vs Smartsheet
TaskLoco Lite
- Native iPhone & Android app
- Completely anonymous — no sign-in
- Data stays on your device
- Up to 20 notes
- Free forever
TaskLoco Lite Plus+
- Web app + Chrome extension
- Sign in with Google
- Wall syncs across all devices
- Up to 30 notes
- Free forever
Task Management: Sticky Notes vs Spreadsheet Rows
TaskLoco treats every task like a digital sticky note. You write what you need to remember, set a reminder if needed, and stick it to your wall view. No categories to assign, no columns to fill out, no project structure required.
Smartsheet treats every task like a row in a spreadsheet. You fill out columns for status, assignee, due date, priority, and dependencies. Perfect if you love spreadsheets. Overwhelming if you just want to capture quick thoughts.
Smartsheet shines when you need to track project phases with dependencies. TaskLoco shines when you need to capture fleeting thoughts without breaking your flow.
Pricing: Simple vs Complex Tiers
TaskLoco has one price: $9.99/month per person for Premium. Charter members get 50% off for life at $4.99/month per person. Every feature included. No per-seat minimums, no enterprise sales calls.
Smartsheet starts at $7/month per user for Pro (basic features), $25/month per user for Business (automation and integrations), and custom enterprise pricing. Each tier locks features behind higher price points.
Smartsheet's Pro plan limits you to 2 sheets and basic collaboration. Business plan adds automation, unlimited sheets, and advanced features. TaskLoco gives you everything from day one.
Team Collaboration: Notes vs Rows
TaskLoco sharing works like passing physical sticky notes. You share individual notes with specific team members. They get email notifications when notes update. Everything syncs in real-time across devices.
Smartsheet sharing works like sharing a spreadsheet. You grant access to entire sheets with view, edit, or admin permissions. Team members work on rows within structured projects with assigned ownership.
Smartsheet excels at formal project collaboration with structured workflows. TaskLoco excels at informal note sharing without project overhead.
Features: Essential vs Enterprise
TaskLoco includes unlimited notes, 10GB file storage, reminders, calendar view, and team sharing. Additional storage available as add-ons. Chrome extension captures any webpage in one click. Native mobile apps work offline.
Smartsheet includes unlimited sheets (Business tier), automation, integrations with Salesforce and Microsoft, advanced reporting, and enterprise security features like SSO and admin controls.
Neither app does everything. TaskLoco doesn't have Gantt charts, project templates, or API access. Smartsheet doesn't have simple note capture, offline access, or one-click webpage saving.
The Honest Comparison
| Feature | TaskLoco | Smartsheet |
|---|---|---|
| Free tier | Two free tiers — Lite (20 notes, offline) and Lite Plus+ (30 notes, synced) FREE | 30-day trial only, then paid plans required |
| Starting price | $9.99/month per person ($4.99 for charter members) | $7/month per user (Pro plan with limited features) |
| Full-featured plan | $9.99/month per person, all features included | $25/month per user (Business plan) |
| Task creation | Write like a sticky note — no structure required | Fill out spreadsheet columns for each task |
| Reminders | Built-in reminders with Premium subscription | Advanced automation with conditional reminders |
| File attachments | 10GB storage included, attach to any note | 1GB per sheet, expandable with higher tiers |
| Mobile apps | Native iPhone and Android apps, works offline | Mobile apps available but require internet connection |
| Offline access | TaskLoco Lite works completely offline | No offline access — web-based only |
| Chrome extension | One-click webpage capture to notes | No browser extension available |
| Project dependencies | No project management features | Full dependency tracking and critical path analysis |
| Gantt charts | No Gantt charts or timelines | Advanced Gantt charts with dependency visualization |
| Team collaboration | Share individual notes with real-time sync | Structured project collaboration with permissions |
| Automation | Basic email notifications only | Advanced workflow automation and triggers |
| Integrations | Limited third-party integrations | 100+ integrations including Salesforce, Microsoft, Google |
| Enterprise features | No SSO or compliance certifications | Full enterprise suite with SSO, compliance, admin controls |
| Learning curve | Write notes like on paper — zero learning curve | Complex spreadsheet interface requires training |
| Annual contracts | Monthly subscriptions, cancel anytime | Annual contracts required for best pricing |
| Calendar view | Built-in calendar for notes with due dates | Calendar view with project timeline integration |
| Reporting | Basic note statistics only | Advanced reporting with charts, dashboards, and metrics |
| Search | Full-text search across all notes and attachments | Advanced search with filters across all sheet data |
Who Should Use Each
Use TaskLoco if…
- You want task management that works like physical sticky notes
- You need something your whole team can use without training
- You prefer monthly subscriptions over annual contracts
- You want offline access and one-click webpage capture
- You need basic file attachments and reminders without project complexity
Use Smartsheet if…
- You need advanced project management with dependencies and timelines
- Your team works with complex spreadsheet-style data organization
- You require enterprise features like SSO and compliance certifications
- You need extensive automation and third-party integrations
- You want detailed reporting and project analytics
Lock In 50% Off — Forever
7-day free trial. No charge until day 8. CHARTER50 auto-applies at checkout.
🔒 Lock In My Charter SpotSee TaskLoco in Action
Frequently Asked Questions
Is TaskLoco cheaper than Smartsheet?
$9.99/month per person (currently $4.99/month per person for first 500 charter members with code CHARTER50)
Can TaskLoco replace Smartsheet for project management?
No. TaskLoco is designed for simple task capture, not project management. If you need Gantt charts, project dependencies, or timeline tracking, stick with Smartsheet. TaskLoco works for individual tasks and basic team notes.
Which app works better offline?
TaskLoco. The Lite version works completely offline with no internet required — store up to 20 notes on your device. Smartsheet requires internet connection for all features.
Do both apps have mobile apps?
Yes. TaskLoco has native iPhone and Android apps that work offline. Smartsheet has mobile apps but they require internet connection and work best for viewing rather than complex project editing.
Which is easier to learn?
TaskLoco. If you can write on a sticky note, you can use TaskLoco. Smartsheet requires learning spreadsheet-style project management, which takes time and training for most teams.
Can I import data from Smartsheet to TaskLoco?
Not directly. TaskLoco doesn't have data import features since it's designed for simple note-taking rather than structured project data. You'd need to manually recreate important tasks as notes.
Which app has better team collaboration?
Depends on your needs. Smartsheet wins for structured project collaboration with permissions, workflows, and formal processes. TaskLoco wins for simple note sharing with real-time updates and email notifications.
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TaskLoco is available on iPhone, Android, Chrome, and every web browser.