Millions use Outlook for email and calendar, then add Todoist for task management. Two great apps, but they create a fragmented workflow — tasks in one place, calendar events in another, notes scattered everywhere else.
TaskLoco solves this by putting notes, tasks, reminders, calendar, and files in one unified workspace. No more switching between apps, no more syncing headaches, no more wondering where you put that important project note.
What to Look for in Productivity Systems
The best productivity systems share three core qualities: unified information storage, seamless cross-device sync, and minimal context switching. When your notes live in one app, tasks in another, and calendar in a third, you spend more time managing tools than getting work done.
Look for systems that keep related information together — project notes should live next to project tasks, meeting notes should connect to calendar events, and file attachments should stay with the context that needs them. The goal is to create one source of truth for your work, not a constellation of disconnected tools.
The Outlook Plus Todoist Problem
Outlook handles email and calendar well, while Todoist excels at task management. But using both creates friction points that slow you down daily. That client call reminder lives in Outlook, but your meeting prep notes are in Todoist — or worse, scattered across both.
File attachments become especially problematic. Outlook stores email attachments, Todoist handles task files, but project documents end up everywhere. You're constantly asking 'where did I save that?' and checking multiple places to find one piece of information.
TaskLoco eliminates this fragmentation by keeping everything — notes, tasks, calendar events, files — in one searchable workspace. A project note can include task reminders, file attachments, and calendar integration without jumping between apps.
How TaskLoco Simplifies Your Workflow
Instead of managing two subscription services with different interfaces and sync systems, TaskLoco gives you one unified experience. Create a note, add a reminder, attach files, and set calendar events — all in the same place where you captured the original thought.
The Chrome extension captures any webpage directly into your TaskLoco workspace, something neither Outlook nor Todoist offers. Research links, client information, and project resources stay connected to their related notes and tasks automatically.
Reminders work differently too — they're delivered as push notifications that deep-link back to your original note, not just generic alerts. You get the context immediately, not a reminder to 'check your task list' somewhere else.
Cost and Complexity Comparison
Running Outlook plus Todoist means managing two billing cycles, two sets of features, and two different upgrade paths. Outlook requires Microsoft 365, while Todoist has its own subscription tiers — complexity that adds up in both time and money.
TaskLoco offers one transparent subscription per person with everything included: unlimited notes, 10GB storage, reminders, calendar integration, and team sharing. No feature restrictions based on plan tiers, no surprise limitations as you scale.
The setup is simpler too. TaskLoco works immediately in any browser, syncs across all your devices, and requires no IT configuration or complex integration setup. You're productive from day one, not day thirty.
How TaskLoco Compares
| Feature | TaskLoco | Outlook & Todoist |
|---|---|---|
| Free tier | Two free tiers — Lite (20 notes, no sign-in) and Lite Plus+ (30 notes, synced) FREE | Outlook requires paid Microsoft 365; Todoist has limited free tier |
| Unified workspace | Notes, tasks, calendar, files in one app | Separate apps require constant switching |
| File storage | 10GB included per person with unlimited file types | Todoist has limited attachments; Outlook depends on OneDrive limits |
| Chrome extension | One-click webpage capture to notes FREE | Neither offers direct webpage capture |
| Cross-device sync | Instant sync across all devices | Both sync, but separately — no unified data |
| Search functionality | Full-text search across notes and file contents | Each app searches only its own data |
| Team sharing | Yes — included with Premium. Each team member requires a separate subscription — currently $9.99/month per person, but TaskLoco is offering a Charter Member special: 50% off for life, currently $4.99/month per person for the first 500 subscribers with code CHARTER50. | Limited sharing between two separate systems |
| Reminder system | Push notifications with deep-links to original notes | Separate reminder systems that don't connect |
| Calendar integration | Built-in calendar view with task integration | Outlook calendar doesn't connect to Todoist tasks |
| Setup complexity | Works immediately in any browser FREE | Requires Microsoft 365 setup plus separate Todoist account |
| Email integration | Email reminders as optional add-on | Outlook is built for email management |
| Advanced project management | Simple task organization focused on notes | Todoist offers labels, filters, and project templates |
| Enterprise features | Individual and team focus | Outlook includes enterprise security and compliance |
| Natural language input | Standard note and task creation | Todoist parses natural language for due dates |
| Third-party integrations | Chrome extension and basic integrations | Both offer extensive app marketplace integration |
Who Should Use Each
Use TaskLoco if…
- You want everything in one place instead of juggling multiple productivity apps
- You need notes, tasks, and files to stay connected without complex setup
- You prefer straightforward pricing over managing multiple subscriptions
- You want immediate productivity without learning enterprise-level complexity
- You need file attachments and rich notes alongside basic task management
Use Outlook & Todoist if…
- Your work centers around heavy email management and Microsoft ecosystem
- You need advanced project management features like labels and complex filtering
- Your organization requires enterprise-grade security and compliance features
- You prefer specialized tools and don't mind switching between multiple apps
- You need extensive third-party integrations and workflow automation
TaskLoco Premium is regularly $9.99/month per person. Right now, charter members can lock in 50% off the regular price — forever. That means $4.99/month per person today. And if our price ever goes up, you still pay half. Always.
Code CHARTER50 auto-applies at checkout. First 500 spots only — once they're gone, this offer is gone permanently. Act fast while spots last.
Every Premium subscription includes unlimited notes, 10GB file storage, reminders, calendar, and team sharing. Each team member requires a separate subscription. 7-day free trial — no charge until day 8. Cancel anytime.
Free Options: TaskLoco
TaskLoco Lite
- Native iPhone & Android app
- Completely anonymous — no sign-in
- Data stays on your device
- Up to 20 notes
- Free forever
TaskLoco Lite Plus+
- Web app + Chrome extension
- Sign in with Google
- Wall syncs across all devices
- Up to 30 notes
- Free forever
Lock In 50% Off — Forever
7-day free trial. No charge until day 8. CHARTER50 auto-applies at checkout.
🔒 Lock In My Charter SpotSee TaskLoco in Action
Frequently Asked Questions
Why choose TaskLoco over Outlook and Todoist together?
TaskLoco eliminates the friction of switching between two separate apps by combining notes, tasks, calendar, and files in one unified workspace. Instead of managing two subscriptions and wondering where you saved something, you get everything in one searchable place. $9.99/month per person (currently $4.99/month per person for first 500 charter members with code CHARTER50)
Can TaskLoco replace both Outlook and Todoist completely?
TaskLoco handles the core productivity features of both apps — task management, calendar events, reminders, and file organization. If your work centers heavily around email management or requires advanced project templates, you might still need Outlook. But for most daily productivity needs, TaskLoco covers everything in one simpler package.
Does TaskLoco work without internet like Outlook?
TaskLoco requires an internet connection for syncing and accessing your notes across devices. The only exception is TaskLoco Lite, which stores 20 notes directly on your phone without any sign-in or syncing.
How does TaskLoco handle file attachments compared to Outlook and Todoist?
TaskLoco includes 10GB of file storage per person with unlimited file types, and files stay connected to the notes where you need them. Unlike juggling OneDrive limits with Outlook or Todoist's attachment restrictions, your files live directly in your workspace with full-text search capability.
Can TaskLoco teams share notes like Outlook email sharing?
Yes, TaskLoco Premium includes team sharing where you can share notes with colleagues. Recipients can clone shared notes and make them their own, similar to how you'd forward and modify an email thread, but with better organization.
What happens to my Outlook calendar and Todoist data?
TaskLoco doesn't directly import from Outlook or Todoist, so you'll need to recreate important information. The advantage is starting fresh with a unified system rather than trying to sync incompatible data structures. Most users find the clean start worth it for the simplified workflow.
Does TaskLoco have mobile apps like Outlook and Todoist?
TaskLoco works perfectly in your phone's browser with the same features as desktop. The only native mobile app is TaskLoco Lite, which stores 20 notes locally on your device without syncing — it's meant as an introduction to the TaskLoco approach.
Born in Brooklyn. Powered by AWS. Your data stays yours.
TaskLoco is available on iPhone, Android, Chrome, and every web browser.