Agency work is chaos by nature. You're juggling five client launches, a dozen ongoing retainers, three pitches in various stages, and a social post that was supposed to go out yesterday. A list in a spreadsheet doesn't cut it. A 40-column Gantt chart is overkill. What you actually need is a wall — something you can glance at and immediately know where everything stands, for every client, at once.
That's the premise behind the visual client wall: a spatial, scannable layout where each client, campaign, or deliverable lives as a card or note that you can move, color-code, and update in seconds. The best agencies have been building these on whiteboards for decades. The question is which software actually replicates that clarity — without becoming its own full-time job to maintain.
What to Look for in a Visual Client Wall
Before you commit to any tool, it helps to know what actually separates a useful visual wall from one that looks great in a demo and falls apart in week two. There are three criteria that matter most for agencies.
1. Scan speed over feature count. A visual wall lives or dies by how fast a person can look at it and understand the current state of every client. If your tool requires you to click into cards, expand sub-tasks, or load a separate view to see status, it's already failing. The wall should surface everything important at a glance — color, label, position, and a line of text should tell the whole story.
2. Low maintenance overhead. Agencies are not software companies. Your team will not spend 20 minutes a day updating a project management tool. The wall needs to be so easy to update — drag, drop, type, done — that people actually do it. Any friction is a silent killer. Over-engineered tools get abandoned fast.
3. Real team sharing without permission nightmares. Client walls are only useful when the whole team sees the same thing. Look for tools where sharing a note or board with a teammate is instant and clean — no access levels to configure, no admin approval workflow, no waiting for an invite email to arrive. Shared notes should be cloneable, so each person can take ownership of their piece without disrupting anyone else's view.
Why TaskLoco Works the Way an Agency Actually Thinks
Most project management tools were designed around software development workflows — sprints, dependencies, burn-down charts. Agencies then tried to crowbar their client work into those frameworks and ended up with tools that require a dedicated ops person just to keep the board from becoming unusable. TaskLoco starts from a completely different premise: the sticky note.
The sticky note is the oldest and most intuitive unit of agency work. A client name, a status, a deadline, maybe a quick note about where things stand — that's all you need 90% of the time. TaskLoco's wall view lets you arrange unlimited notes spatially, color-code by client or campaign type, and scan the entire agency at a glance. When something changes, you update a note in seconds. No sub-task trees. No status dropdowns buried three clicks deep.
Team sharing that actually works. When you share a note with a teammate in TaskLoco Premium, it works like forwarding an email — the recipient can clone it and make it their own. No permissions to configure. No access levels. No admin overhead. The account executive shares a client brief note; the copywriter clones it, adds their draft, and shares it back. That's the whole workflow.
Reminders that follow you. Every note in TaskLoco Premium can have a reminder attached. That reminder fires as a push notification directly to your phone and computer — not buried in an email thread you'll check tomorrow. Tap the notification and you're deep-linked straight back to the original note. Optional email and SMS notifications are available as additional channels if you want them.
Files, Attachments, and Everything Your Client Sent You
Agencies collect assets. Logos, brand guidelines, creative briefs, approval screenshots, contract revisions — it never stops. The worst version of this is when those files live in five different places: one in a Slack DM, one in Google Drive, one on someone's desktop, one in an email from three months ago. The visual wall only works if it's the single source of truth, and that means files have to live inside it.
TaskLoco Premium gives every subscriber 10GB of file storage, and attachments live directly inside notes. That means your "Acme Corp Rebrand" note can hold the client's logo files, the approved color palette PDF, the signed contract, and the final deliverable — all in one place. When a teammate shares that note with you, the files come with it. No "request access" dialogs. No broken Drive links.
Need more storage as your client roster grows? TaskLoco offers add-on storage tiers — 10GB, 50GB, 200GB, and 1TB — stackable up to 100x. Your storage scales with your agency, not the other way around.
The Chrome extension earns its keep. Agencies spend half their lives in browsers — reviewing client websites, pulling reference from competitor pages, capturing approval emails. TaskLoco's Chrome extension lets you clip any webpage into a note in one click. See a reference image your client sent via a web link? Clip it. Reading a creative brief in a Google Doc? Clip the key paragraph. It keeps the wall fed without breaking your focus.
How to Set Up Your Agency's Client Wall in TaskLoco
Getting your agency wall running in TaskLoco takes less than an afternoon. Here's the approach that works best for client-heavy teams.
One note per client, pinned to your wall. Start with a master note for each active client — client name as the title, current status in the first line, next action and owner in the body. Color-code by account status: green for on-track, yellow for needs attention, red for at risk. Your wall is now a traffic light system for your entire book of business.
Sub-notes for active campaigns. Each active campaign or deliverable gets its own child note — linked from the master client note. A social campaign, a paid media flight, a website sprint each get their own space. Attach the relevant files, set a reminder for the delivery date (delivered as a push notification so nobody misses it), and share with the team member who owns that piece.
Use the calendar view to see what's due when. TaskLoco Premium's calendar view surfaces every note with a date attached. Switch to calendar view at the start of the week and you have an instant agency calendar — every deadline, every client, every deliverable — without building a separate project plan.
Each team member needs their own Premium subscription. TaskLoco's team sharing works person-to-person, which means each agency employee who needs to create, edit, or receive shared notes needs their own subscription. There are no team tiers or minimums — you add people as you grow.
How TaskLoco Compares
| Feature | TaskLoco | Asana |
|---|---|---|
| Core concept | Sticky-note visual wall — spatial, scannable, instant | List and board views built around task hierarchies |
| Free tier | Two free tiers: Lite (20 notes, no sign-in, device only) and Lite Plus+ (30 notes, synced, web + Chrome) FREE | Limited free tier with feature restrictions |
| Unlimited notes / tasks | Unlimited with Premium | Task limits on free and lower-paid plans |
| Team sharing | Yes — included with Premium. Each team member requires a separate subscription — currently $9.99/month per person, but TaskLoco is offering a Charter Member special: 50% off for life, currently $4.99/month per person for the first 500 subscribers with code CHARTER50. | Full team sharing with roles, permissions, and access levels |
| File attachments | 10GB included with Premium; add-on tiers up to 1TB, stackable to 100x | File attachments available; storage limits vary by plan |
| Reminders | Push notifications to phone and computer, deep-linked back to the original note; optional email and SMS add-ons | Task due date notifications; reminders available on paid plans |
| Calendar view | Built into Premium — every dated note appears automatically | Calendar view available on paid plans |
| Chrome extension | One-click webpage capture into a note — free with Lite Plus+ and Premium FREE | Browser extension available for task capture |
| Cross-device sync | Full sync across all devices with Lite Plus+ and Premium (web app) | Full cross-device sync on all plans |
| Native mobile app | Native app (App Store / Play Store) is Lite only — anonymous, 20 notes, no sync. Premium runs in mobile browser. | Full-featured native iOS and Android apps |
| Gantt charts / timelines | Not available | Timeline and Gantt views available on paid plans |
| Project dependencies | Not available | Task dependencies supported |
| Full-text search | Full-text search across all notes and attachments | Search across tasks, projects, and comments |
| Per-person pricing model | One flat per-person rate — no feature tiers within Premium | Multiple per-seat pricing tiers with different feature sets |
| Account sign-in required | Lite: completely anonymous, no sign-in ever. Lite Plus+ and Premium: Google sign-in. FREE | Account required for all tiers including free |
| Enterprise SSO / compliance | Not available | Enterprise SSO and compliance certifications available |
| API / third-party integrations | Limited integrations | Extensive API and third-party integration library |
| Setup time | Minutes — create a note, share it, done | Significant onboarding and configuration required for full use |
Who Should Use Each
Use TaskLoco if…
- You want a visual wall you can scan in seconds — not a task hierarchy you have to click through
- Your agency needs fast, frictionless team sharing where anyone can clone a note and run with it
- You want reminders delivered as push notifications deep-linked back to the original note
- You need files to live inside the note itself — not linked from a separate Drive folder
- You want the Chrome extension to clip client references and briefs into notes in one click
- You prefer a single per-person Premium rate with no feature tiers or seat minimums
- You want to be up and running in an afternoon, not after a week of onboarding
Use Asana if…
- Your agency runs complex multi-phase projects that require Gantt charts and task dependencies
- You need enterprise SSO or specific compliance certifications for a large-client security requirement
- Your workflow depends on deep API integrations with a large stack of third-party tools
- Your team requires full-featured native mobile apps with the same capabilities as the desktop experience
TaskLoco Premium is regularly $9.99/month per person. Right now, charter members can lock in 50% off the regular price — forever. That means $4.99/month per person today. And if our price ever goes up, you still pay half. Always.
Code CHARTER50 auto-applies at checkout. First 500 spots only — once they're gone, this offer is gone permanently. Act fast while spots last.
Every Premium subscription includes unlimited notes, 10GB file storage, reminders, calendar, and team sharing. Each team member requires a separate subscription. 7-day free trial — no charge until day 8. Cancel anytime.
Free Options: TaskLoco
TaskLoco Lite
- Native iPhone & Android app
- Completely anonymous — no sign-in
- Data stays on your device
- Up to 20 notes
- Free forever
TaskLoco Lite Plus+
- Web app + Chrome extension
- Sign in with Google
- Wall syncs across all devices
- Up to 30 notes
- Free forever
Lock In 50% Off — Forever
7-day free trial. No charge until day 8. CHARTER50 auto-applies at checkout.
🔒 Lock In My Charter SpotSee TaskLoco in Action
Frequently Asked Questions
What is a visual client wall and why do agencies use one?
A visual client wall is a spatial, board-style layout where each client or campaign lives as a card or note. You arrange them on a virtual wall, color-code by status, and scan the entire view in seconds to understand where everything stands. Agencies use them because client work is parallel and fast-moving — a linear list can't show ten clients in context the way a wall can. The wall gives every team member a shared mental model of the business at a glance.
How does TaskLoco's wall view work for agencies with multiple clients?
In TaskLoco Premium, you create one note per client — client name as the title, current status and next action in the body — and arrange them on your wall. Color-code by account health, use sub-notes for active campaigns, and attach files directly to each note. The wall view gives you an instant read on every client without clicking into anything. When something changes, update the note in seconds. Share any note with a teammate and they can clone it and take ownership of their piece.
Can the whole agency team see the same wall in real time?
Yes. TaskLoco Premium includes full team sharing with real-time sync. Share any note with a teammate and it arrives like a forwarded email — they can clone it and make it their own, no permissions or access levels needed. Every team member needs their own Premium subscription to create, edit, and share notes. There are no team minimums — you add people as your roster grows.
Does TaskLoco have reminders for client deadlines?
Yes. Every note in TaskLoco Premium can have a reminder attached. That reminder fires as a push notification directly to your phone and your computer. Tap the notification and you're taken straight back to the original note — no hunting for context. Optional email and SMS notifications are available as additional channels if your team prefers them.
Can I store client files and assets inside TaskLoco?
Yes. TaskLoco Premium includes 10GB of file storage per person, and attachments live directly inside notes. Your client brief, brand assets, signed contracts, and final deliverables all live in the same note. When you share that note, the files come with it. If your agency handles a large volume of assets, add-on storage tiers are available — 10GB, 50GB, 200GB, and 1TB — stackable up to 100x.
How is TaskLoco different from Asana for agency work?
Asana is built around structured project management — task hierarchies, dependencies, timelines, and approval workflows. That depth is valuable for software teams and complex project delivery, but it comes with real overhead for agency day-to-day work. TaskLoco starts from the sticky note: fast to create, easy to scan, and simple to share. For agencies that need a visual read on every client without a dedicated ops function to maintain the board, TaskLoco's wall is a faster fit. If your agency runs projects that genuinely require Gantt charts or enterprise SSO, Asana may be the right call for those specific needs.
What does TaskLoco Premium cost?
$9.99/month per person (currently $4.99/month per person for first 500 charter members with code CHARTER50)
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